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• W1489651325 abstract "The Social Security Administration (SSA), like other federal agencies, is firmly committed to the re-engineering of its programs in order to manage its resources more effectively, with the purpose of maximizing service while minimizing costs. This is true both for support services for the public, and support services for its own employees -- over 60,000 nationwide. Given the agency's large network over 1,400 -- of district and regional offices across the country, travel programs are an important support service for SSA employees. SSA spends approximately $35 million per year to provide essential travel and relocation services and reimbursements to employees to help SSA achieve its mission. Nearly all federal agencies that maintain oversight responsibilities for national programs make similar large expenditures for travel. For federal financial managers, therefore, travel is an important area for maintaining vigilance to identify new ways to manage resources and reduce costs. The traditional approach to cost minimization in travel is institutional limitation and constraint, primarily through budgets and regulations. This article presents an additional tool for seeking cost reductions: the traveler's self-imposed limitation spurred by incentives and gainsharing. This approach can, in most instances, be implemented in conjunction with budgets and regulations to maximize savings. Traditional Methods of Cost Minimization Budgets help agencies limit travel costs by placing ceilings on what components can spend. This is a control imposed from the outside upon a component to minimize the overall travel liability of the agency. While limits effectively cap overall spending, those limits do not generally inspire managers to search for additional savings within each trip plan or travel activity. Managers who are allocated travel budgets tend to use what they are given. Regulations are yet another control imposed from the outside upon a component. as well as upon employees, to minimize expenditures. They help the government limit travel costs by placing ceilings on what travelers can spend in specific categories, such as temporary living or lodging expenses. Such limitations therefore operate very much like a separate budget for each traveler. Regulations effectively cap expenditures in travel categories. However, once again, individuals tend to use the full amount of what they are budgeted within the regulation. If they are limited to $80 per day for lodging costs, they are likely to select hotels with daily rates close to $80, and shun hotels with lower rates and inevitably lower standards in comfort and amenities. Traditional tools for containing travel costs -- budgets and regulations -- do help control total spending. But they have less impact upon separate expenditure decisions made by the traveler during each trip. We can do more. Self-Imposed Limitations in Response to Incentives One source of help largely overlooked in the effort to control travel costs in the federal government is the traveler. Yet, if offered appropriate and reasonable rewards, the federal traveler may be the government's best ally in finding ways to contain travel expenditures in the future. Encouragement and recognition from managers form one possible, though not entirely effective, prod to get travelers to economize. Better mechanisms to spur travelers into finding savings would be incentive and gainsharing programs. Incentives are cash (usually a flat amount) or non-monetary awards for achieving savings. Gainsharing programs offer awards that vary in amount, usually with the level of savings achieved. Though incentives and gainsharing awards can be offered to managers who have budgetary authority, they are probably most effective when offered to travelers themselves. The person doing the travelling is often in the best position to make savings happen. Case Analysis: Reducing Costs For Relocation Travel As the level of recruitment benefits has grown in the private sector, federal agencies have had to boost relocation travel benefits for transferrees in order to attract and retain the best employees. …" @default.
• W1489651325 created "2016-06-24" @default.
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• W1489651325 date "1995-04-01" @default.
• W1489651325 modified "2023-09-23" @default.
• W1489651325 title "Utilizing Incentives and Gainsharing to Minimize Federal Travel Expenditures" @default.
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