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• W1522182192 abstract "Introduction Collaborations among researchers of multiple institutions are becoming an essential element in a growing number of research projects, and oversight of subcontract relationships is under increasing scrutiny by auditors and federal awarding agencies. The agreements that accommodate these collaborations are coming under increased scrutiny by the federal government, and the 2003 supplement to OMB Circular A-133 (Part 3, item M) describes subrecipient monitoring as one of the core compliance requirements that applies to most federal assistance programs. According to the Federal Grants Management Handbook, this section of the 2003 supplement to OMB Circular A-133, includes audit objective, suggested audit procedures as well as an overview of subrecipient monitoring with references to specific circulars and relevant citations pertaining to subrecipient monitoring. A task force working on implementation of the Federal Financial Assistance Management Improvement Act (P.L. 106-107) will be evaluating whether the federal government needs to issue even more guidance on subrecipient monitoring. (2003) Knowing how to manage collaborations properly from a research administrator's perspective is an important grants management function. While performing this function, a research administrator must take care that the contractual instrument not overshadow the function it is designed to accommodate. Before designing an agreement the research administrator must know the function of the agreement: its purpose, what it should do, and what it should not do. Research collaborations that involve subrecipient agreements have principal investigators (PI) in both the lead and subrecipient institutions. Frequently the PI at the subrecipient institution is the direct recipient of federal funds on other projects and therefore will not be a neophyte in the responsible management of federal funds. Occasionally, however, the subrecipient PI is inexperienced at grants management. The success or failure of the collaboration depends not on the subcontract agreement but on the relationship that exists between the collaborators. If collaboration fails, it is usually due to the breakdown in the relationship between the PI's. During the performance period, the role of the research administrator should not be that of institutional warden, and the agreement should be one that is flexible enough to accommodate the needs of the project and the researchers while ensuring that all compliance and award requirements are met. The subrecipient agreement is the institutional framework that provides structure to the professional relationship of the collaborating researchers. The agreement should be written in a way that will protect the grantee institution, flow the terms and conditions of the prime award, and allow the PI to concentrate on the research relationship with collaborators and the project at hand. This paper will focus on the essential elements of a subrecipient agreement to ensure compliance with OMB Circular A-133. Two appendices have been included--Appendix A is a listing of some of the public policy requirements that federal award recipients are required to adhere to and must be flowed down to subrecipients and Appendix B lists the various types of subrecipients and the of Office and Management cost circular that applies to them. Vendor or Subrecipient? The first step is to determine whether the relationship is that of a subrecipient or a vendor. OMB Circular A-133, Subpart A, Section 105 (Audits of Institutions of Higher Education) and OMB Circular A-110 (Uniform Administrative Requirements for Institutions of Higher Education, Hospitals and Other non-Profit Organizations) contain definitions of vendor and subrecipient. Vendors, although providing an essential service or product to a program, provide the same service or product as a routine part of their daily business and are not subject to OMB Circular A-133 or the compliance requirements of the award terms and conditions. …" @default.
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• W1522182192 date "2004-01-01" @default.
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• W1522182192 title "Subcontracting Primer: The ABCs of Agreements between Collaborators" @default.
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