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• W246587658 abstract "Oregon State University (osu) has held discussions over the past several years between Enrollment Services, Central Computing and the Finance Support Offices, and departments on campus that offer non-credit coursework, about the possibility of incorporating non-credit related records into the same information system that houses regular credit. Last year, osu successfully incorporated the first instance of non-credit work into the OSU Banner information system. Shortly, we will begin detailed discussions with a second group that offers non-credit coursework. Our success with the first group-the Extended Campus K-12 program-was not surprising, but it did involve tackling new problems and collaborating on solutions that made the non-credit record processing system accurate, efficient, useful, and manageable. The second group that we will work with is the English Language Institute, and our goal is to duplicate the success of the ECampus K-IZ program. This article describes what we encountered, how we managed the implementation process, and some of the significant issues in working with non-credit records. Introduction Non-credit courses at Oregon State University have existed in several departments for many years. Some departmental workshops and seminars have been offered as non-credit sessions, and some of the workshops as part of the University's distance education program are non-credit or have noncredit counterparts to the credit sessions. In addition, the Office of International Education's English Language Institute (ELI) offers non-credit language courses for students who come to the University specifically for intensive English language programs (typically in summer or shortterm programs), or for international students who need to improve their English skills prior to acceptance to osu programs (typically graduate programs). In the past, the record-keeping for those courses has been done with information systems maintained by the departments. There have been conversations about the use of the university student information system (Banner) to record that information, but until recently, the discussions had been very informal and none of the non-credit coursework had been incorporated into the Banner system.That changed two years ago with the request from the OSU Extended Campus (ECampus) division to have the K-12 program data managed in the Banner system. The K-12 program required a detailed records system that ECampus could rely on to build schedules, complete registrations and billing, and to forward course results to participating K-12 school districts. That level of record keeping was beyond a departmental database, and the ECampus request was for Registrar's Office assistance, together with the other necessary offices, to provide records for the K-12 non-credit program. The implementation was begun with information sessions that detailed the purposes and requirements of the K-12 program, and from there the support offices defined how the osu student information system and finance system (Banner) would be used to incorporate the data, and how the various processes necessary to the project would be handled. The ultimate success of the project, both in terms of meeting the implementation deadline and in effectively creating the noncredit system, was based on identifying the implementation team, defining the requirements, assigning tasks and deadline dates, and effectively melding the work on several fronts into the final system product. From Planning to Implementation The most daunting aspect of the K-12 non-credit project was that this was our first foray into the arena of non-credit coursework and records in Banner. The unknown aspect-from how to create a system to record non-credit information within Banner, to what exactly would be included in the non-credit records-was as puzzling as it was challenging. The elements of the implementation plan that made the project ultimately successful included: identifying and including the players in the implementation, denning the scope of the project, and creating a schedule as quickly as possible for the tasks that needed to be completed for the first term of implementation. …" @default.
• W246587658 created "2016-06-24" @default.
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• W246587658 date "2006-01-01" @default.
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• W246587658 title "Incorporating Non-Credit Curriculum into a Student Information System." @default.
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