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• W2532006162 abstract "Library employees often work on teams, committees, or task forces to do research, and investigation as part of their responsibilities in carrying out the operations of a library; however, much of this work is not published in the professional literature and is only inconsistently recorded in committee documents. As such, this work is hidden both from others in the library who might use it and from the profession at large, meaning that other libraries were not able to benefit from it. To address these challenges, the University of Illinois Library (Urbana‐Champaign) established the Library Occasional Reports Series (LibORS) in 2015. This paper presents a case study of the ongoing process of establishing LibORS. Phases of work included exploring what it would mean to commit to publishing and promoting the University Library’s work as an organizational practice as well as creating workflows, acquisition criteria, editorial guidelines, a report template, and communication mechanisms. Why a Library Publication of Library Work? Faculty and staff of the University of Illinois Library at Urbana–Champaign conduct a wide‐ ranging program of research and development as part of their responsibilities in carrying out the management and operations of the Library. While some of this work is published in the professional and scholarly literature, much of it is not and is only inconsistently recorded in committee and task force minutes. This work is thus hidden both from others in the Library who might find it useful and also from the profession at large, meaning that other libraries do not benefit as they might from our work, and the University Library does not have as prominent a profile in this area as it should. Though individual library faculty do publish some of the research that is conducted, it is typically cast as general findings, recommendations, etc., as is appropriate to the scholarly literature. Scholarly articles typically do not present the findings within an organizational context and do not document the specific programs or practices the libraries adopt or the decisions made about how to actually manage a library over time. So, for example, though Mischo, Schlembach, Bishoff, and German (2012) have published a study of transaction log analysis, the Library’s reports assessing discovery systems for implementation relative to the Library’s operational needs (e.g., WebFeat and Primo) have not been. Likewise, Bowles‐Terry, Hensley, and Hinchliffe (2010) coauthored a study on student perceptions of video tutorials; however, there is no easily available Library report of how the User Education Committee examined the Library’s instruction strategy as a result. Finding these internal reports as the years pass can also be a challenge since they are not consistently archived or posted online to committee websites. In addition, librarians are often looking for these sorts of pragmatic evaluations and program development documents from other institutions. Copyright of this contribution remains in the name of the author(s). http://dx.doi.org/10.5703/1288284316317 Scholarly Communication 548 For example, the University Library’s Discovery and Delivery Study Team has drawn on reports from the University of Minnesota, North Carolina State University, University of Michigan, Harvard University, and the University of California at Los Angeles in various projects. These research‐ in‐action reports are very helpful in managing a library and understanding decision‐making influences and processes. Finally, the concept of a series of reports— published by the library generated from library operations—fits within the continuum of publications types that the University Library is committed to supporting under the auspices of its recently formalized scholarly communications and publishing unit, which is in the Library’s Office of Research. Though monographs and journals are more high‐profile publications, supporting publication and dissemination of grey literature is also an important role for library publication programs, evidenced by the profiles in the Library Publishing Directory (2016). Funding and Resources for the Publication Recognizing that the University of Illinois Library at Urbana‐Champaign already had many reports and other documents that would be beneficial to the library community at large but lacked a mechanism for systematically publishing and promoting them, Hinchliffe applied for and received an Innovation Fund grant from the University Library. The Innovation Fund supports opportunities “to be innovative and make original contributions to the ways in which the Library works” by piloting or advancing new ideas, services, or technologies; investigating new or alternative ideas, technologies, or processes for conducting or organizing Library activities; encouraging users in using and enhancing library‐managed content; or initiating or advancing strategic partnerships with other campus units, other libraries, or library consortia or other organizations. The Library Occasional Report Series (LibORS) proposal was developed around three objectives: 1. To document the research and development work carried out by the University Library 2. To make such reports discoverable by others in the University Library and the profession at large 3. To raise the profile of the University Library as a key contributor to research and development in academic and research libraries. The Innovation Fund grant funded a graduate assistant for 100 hours. The position was initially filled by Crissinger, who graduated after a few months, and then Hardesty. The graduate assistants are responsible for assisting with reviewing how other libraries publish their reports (starting with the list of libraries that have reported to the Library Publishing Coalition that they publish technical reports series); gathering input from library faculty and staff about how they would suggest LibORS be scoped; developing templates, guidelines, production, and communications processes; and creating reports from existing committee and task force documents. Hinchliffe serves as the principal investigator of the Innovation Fund grant and manager of the LibORS project. She will also be the inaugural editor of the series, drawing on her previous work as editor of Research Strategies, an information literacy scholarly journal, and overseeing newsletters for the ACRL Instruction Section and IFLA Information Literacy Section. The internal library LibORS Advisory Committee is comprised of Hinchliffe, Crissinger/Hardesty, McCollough and the associate university librarian for research, the chair of the Library Research and Publication Committee appointed by the University Library Executive Committee, and the visiting librarian for library and information science and research support services. Identifying Technologies and Developing Processes Operationalizing the LibORS objectives required developing workflows, acquisition criteria," @default.
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• W2532006162 title "Publishing Our Own Work: Contributing to the Professional Literature Through Systematizing Sharing of Library Reports" @default.
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