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• W2734400918 abstract "For this session, we plan to discuss an Overleaf case study featuring Purdue University Graduate School. The Purdue University Graduate School was evaluating tools and solutions that would address the following goals: 1) Make the thesis writing process easier for students. 2) Decrease the amount of time and work required by the Graduate School to review theses. 3) Streamline the thesis review process. Providing premium Overleaf accounts and customized writing templates to all students, faculty and staff is helping the Purdue Graduate School achieve these goals. Challenges Prior to partnering with Overleaf, the Purdue Graduate School provided theses templates to students as traditional LaTeX templates and Word documents. Both options had, and continue to present, challenges. Word documents may be more familiar and easier for students to use initially; however, there are specific formatting requirements and rules that must be followed for a thesis to be accepted which are not easily accomplished using Word. Word requires students to format and compose their documents prior to submission. This is rarely done correctly. A huge amount of time is then required by the Graduate School to reformat, clean up and work with students on finalizing their documents. For the Purdue Graduate School, this resulted in 5 or more meetings between the student and the Graduate School staff. Due to these formatting requirements, and time needed to fix formatting issues, LaTeX templates have always been preferred by the Graduate School. LaTeX composes the document for students based on the template layout – so there is much less work required on the back-end for formatting. Purdue was looking for a way to overcome the LaTeX intimidation and accessibility hurdle. They knew that having students use the LaTeX thesis template would save everyone time and headaches in the end, but they also knew they had a challenge getting student and faculty buy-in on a format that was not widely known or used. How Overleaf Helped Overleaf is a cloud-based, collaborative LaTeX and Rich Text authoring platform. Think of it like Google Docs™, but for researchers, scientists and engineers. It’s incredibly intuitive and simple to use – users go to the website, open a template (over 3000 available), and start to write. There’s nothing to download or install. And users can choose to write in LaTeX or a Rich Text mode, which provides a ‘word processor’ type environment for users who are new to or aren’t familiar with LaTeX. This was perfect for Purdue – it allowed students to use LaTeX quickly and easily and put a friendly face on LaTeX. Results, Return on Investment and Future Plans The trial was a huge success! The Purdue Graduate School sees an average of 1,400 theses submission each year – out of these ~490 or 35% now use the Overleaf template. These submissions come into the Graduate School correctly formatted and ready to go – allowing the Graduate School staff to work with students on content – not formatting. It allows both students and staff to focus on what’s most important – the research. By taking out the need to deal with formatting and composition issues, this took the number of meetings between students and Graduate School staff from an average of 5 or more meetings, down to 2-3 meetings.  That’s an average of 980 meetings cut!" @default.
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• W2734400918 date "2017-04-12" @default.
• W2734400918 modified "2023-09-25" @default.
• W2734400918 title "Purdue Graduate School Improves Thesis Authoring and Submission Processes with Overleaf" @default.
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